Property Associate
JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.As a Property Associate at JLL, you will apply your commercial property management admin experience to support our medical office property management team by interacting with tenants, assisting with budgets and financial reports, reconciling A/R accounts and coding invoices, tracking certificates of insurance, This is great opportunity to advance your career in commercial property management if you have a positive attitude, are proactive and can think ahead to anticipate the administrative needs of the team. ESSENTIAL FUNCTIONS Certificate of Insurance Tracking - COI's must be maintained and updated on a regular basis for both Tenants and Contractors. General Filing - PA is responsible for ensuring all document/paperwork for the property is filed no less than weekly. Overnight Mail - Prepares express mail packages and monitors supply levels and replenishes as necessary. Office Supplies - All supplies should be monitored and ordered as needed, including letterhead, envelopes, monthly reports supplies, computers, phones, or any other items requested by managers. Management Audit - Ensure compliance level of management audit is maintained and prepares all files and records in preparation for the audit annually. Operations Audit - Assist engineering staff in preparation of annual Operations Audit. Budget Preparation - Assists team members with budget preparation for the property as requested by Manager. ACCOUNTING Accounts Payables - Property Administrator is responsible for ensuring all invoices for the property are coded, given to GM for approval and paid. W-9's - Obtains completed W-9 forms from all vendors. Accounts Receivable - Print aged Delinquency report on the designate day each month. PA is responsible for sending delinquency letters for charges over 30 days old. Manual Adjustment Forms - PA will be required to prepare manual adjustment forms for all miscellaneous Tenant Service Request (e.g., requested HVAC over time, labor to hang white boards, keys). Electric Consumption Tracking - Responsible for ensuring engineers take monthly readings from electric meters for tenants that have supplemental units. OPERATIONS Tenant Service Request - PA is responsible for daily review of TSR's noting completion times or dates if beyond acceptable limits, whether job performed to satisfy TSR, etc. Work with engineering staff to ensure discrepancies and address in next staff meeting. Contracts - Draft contracts as requested by managers within 24-48 hours of the request for review by the manager. Access Cards - PA responsible for ensuring all tenant access cards are activated and deactivated as requested. Special Dumpster Request - If a tenant needs to fill the dumpster, PA responsible for scheduling special pickups for the tenant and is responsible for billing the tenant for the pickup. TENANT RELATIONS Customer Service - Provide superior customer service to all tenants, clients, contractors, and vendors at all times. Tenant Events - PA is responsible for assisting APM, PM, or GM in planning and coordination of all schedule tenant events at the property. Tenant Meetings - Plan agenda for meetings and have approved by Manager (at least 1 per quarter). Tenant Handbook - Review, update, revise, and distribute to tenants. Tenant Notification - Prepare tenant memos and correspondence as directed by Managers regarding building holidays, upcoming events, etc. Safety Warden Meetings - Work with Manager and Engineering staff to plan an annual safety warden meeting. Tenant Move-In's/Move-Out's - coordinate all arrangements, notifications and acquire proper authorizations and collect certificate of insurance as necessary. Contact Lists - Maintain daily and update no less than monthly tenant, employee and contractor's contacts lists to include emergency contact numbers. Location:
On-site -Concord, MA JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.As a Property Associate at JLL, you will apply your commercial property management admin experience to support our medical office property management team by interacting with tenants, assisting with budgets and financial reports, reconciling A/R accounts and coding invoices, tracking certificates of insurance, This is great opportunity to advance your career in commercial property management if you have a positive attitude, are proactive and can think ahead to anticipate the administrative needs of the team. ESSENTIAL FUNCTIONS Certificate of Insurance Tracking - COI's must be maintained and updated on a regular basis for both Tenants and Contractors. General Filing - PA is responsible for ensuring all document/paperwork for the property is filed no less than weekly. Overnight Mail - Prepares express mail packages and monitors supply levels and replenishes as necessary. Office Supplies - All supplies should be monitored and ordered as needed, including letterhead, envelopes, monthly reports supplies, computers, phones, or any other items requested by managers. Management Audit - Ensure compliance level of management audit is maintained and prepares all files and records in preparation for the audit annually. Operations Audit - Assist engineering staff in preparation of annual Operations Audit. Budget Preparation - Assists team members with budget preparation for the property as requested by Manager. ACCOUNTING Accounts Payables - Property Administrator is responsible for ensuring all invoices for the property are coded, given to GM for approval and paid. W-9's - Obtains completed W-9 forms from all vendors. Accounts Receivable - Print aged Delinquency report on the designate day each month. PA is responsible for sending delinquency letters for charges over 30 days old. Manual Adjustment Forms - PA will be required to prepare manual adjustment forms for all miscellaneous Tenant Service Request (e.g., requested HVAC over time, labor to hang white boards, keys). Electric Consumption Tracking - Responsible for ensuring engineers take monthly readings from electric meters for tenants that have supplemental units. OPERATIONS Tenant Service Request - PA is responsible for daily review of TSR's noting completion times or dates if beyond acceptable limits, whether job performed to satisfy TSR, etc. Work with engineering staff to ensure discrepancies and address in next staff meeting. Contracts - Draft contracts as requested by managers within 24-48 hours of the request for review by the manager. Access Cards - PA responsible for ensuring all tenant access cards are activated and deactivated as requested. Special Dumpster Request - If a tenant needs to fill the dumpster, PA responsible for scheduling special pickups for the tenant and is responsible for billing the tenant for the pickup. TENANT RELATIONS Customer Service - Provide superior customer service to all tenants, clients, contractors, and vendors at all times. Tenant Events - PA is responsible for assisting APM, PM, or GM in planning and coordination of all schedule tenant events at the property. Tenant Meetings - Plan agenda for meetings and have approved by Manager (at least 1 per quarter). Tenant Handbook - Review, update, revise, and distribute to tenants. Tenant Notification - Prepare tenant memos and correspondence as directed by Managers regarding building holidays, upcoming events, etc. Safety Warden Meetings - Work with Manager and Engineering staff to plan an annual safety warden meeting. Tenant Move-In's/Move-Out's - coordinate all arrangements, notifications and acquire proper authorizations and collect certificate of insurance as necessary. Contact Lists - Maintain daily and update no less than monthly tenant, employee and contractor's contacts lists to include emergency contact numbers. Location:
On-site -Concord, MAIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Flexible and Remote Work Arrangements may be available About JLL - For over 200 years, JLL (NYSE:
JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communitiesSEE A BRIGHTER WAY . JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com . JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here . This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal JLL Job Alerts Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE:
JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communitiesSEE A BRIGHTER WAY . JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com .#J-18808-Ljbffr Recommended Skills Administration Auditing Billing Customer Service Filing Financial Management Apply to this job. Think you're the perfect candidate? Apply on company site $('.external-apply-email-saved').on('click', function (event) window.ExternalApply = window.open('/interstitial?jobdid=j3t3nx5z60jv494p6p5', 'ExternalApply-j3t3nx5z60jv494p6p5'); ); $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
On-site -Concord, MA JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.As a Property Associate at JLL, you will apply your commercial property management admin experience to support our medical office property management team by interacting with tenants, assisting with budgets and financial reports, reconciling A/R accounts and coding invoices, tracking certificates of insurance, This is great opportunity to advance your career in commercial property management if you have a positive attitude, are proactive and can think ahead to anticipate the administrative needs of the team. ESSENTIAL FUNCTIONS Certificate of Insurance Tracking - COI's must be maintained and updated on a regular basis for both Tenants and Contractors. General Filing - PA is responsible for ensuring all document/paperwork for the property is filed no less than weekly. Overnight Mail - Prepares express mail packages and monitors supply levels and replenishes as necessary. Office Supplies - All supplies should be monitored and ordered as needed, including letterhead, envelopes, monthly reports supplies, computers, phones, or any other items requested by managers. Management Audit - Ensure compliance level of management audit is maintained and prepares all files and records in preparation for the audit annually. Operations Audit - Assist engineering staff in preparation of annual Operations Audit. Budget Preparation - Assists team members with budget preparation for the property as requested by Manager. ACCOUNTING Accounts Payables - Property Administrator is responsible for ensuring all invoices for the property are coded, given to GM for approval and paid. W-9's - Obtains completed W-9 forms from all vendors. Accounts Receivable - Print aged Delinquency report on the designate day each month. PA is responsible for sending delinquency letters for charges over 30 days old. Manual Adjustment Forms - PA will be required to prepare manual adjustment forms for all miscellaneous Tenant Service Request (e.g., requested HVAC over time, labor to hang white boards, keys). Electric Consumption Tracking - Responsible for ensuring engineers take monthly readings from electric meters for tenants that have supplemental units. OPERATIONS Tenant Service Request - PA is responsible for daily review of TSR's noting completion times or dates if beyond acceptable limits, whether job performed to satisfy TSR, etc. Work with engineering staff to ensure discrepancies and address in next staff meeting. Contracts - Draft contracts as requested by managers within 24-48 hours of the request for review by the manager. Access Cards - PA responsible for ensuring all tenant access cards are activated and deactivated as requested. Special Dumpster Request - If a tenant needs to fill the dumpster, PA responsible for scheduling special pickups for the tenant and is responsible for billing the tenant for the pickup. TENANT RELATIONS Customer Service - Provide superior customer service to all tenants, clients, contractors, and vendors at all times. Tenant Events - PA is responsible for assisting APM, PM, or GM in planning and coordination of all schedule tenant events at the property. Tenant Meetings - Plan agenda for meetings and have approved by Manager (at least 1 per quarter). Tenant Handbook - Review, update, revise, and distribute to tenants. Tenant Notification - Prepare tenant memos and correspondence as directed by Managers regarding building holidays, upcoming events, etc. Safety Warden Meetings - Work with Manager and Engineering staff to plan an annual safety warden meeting. Tenant Move-In's/Move-Out's - coordinate all arrangements, notifications and acquire proper authorizations and collect certificate of insurance as necessary. Contact Lists - Maintain daily and update no less than monthly tenant, employee and contractor's contacts lists to include emergency contact numbers. Location:
On-site -Concord, MAIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Flexible and Remote Work Arrangements may be available About JLL - For over 200 years, JLL (NYSE:
JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communitiesSEE A BRIGHTER WAY . JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com . JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here . This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal JLL Job Alerts Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE:
JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communitiesSEE A BRIGHTER WAY . JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com .#J-18808-Ljbffr Recommended Skills Administration Auditing Billing Customer Service Filing Financial Management Apply to this job. Think you're the perfect candidate? Apply on company site $('.external-apply-email-saved').on('click', function (event) window.ExternalApply = window.open('/interstitial?jobdid=j3t3nx5z60jv494p6p5', 'ExternalApply-j3t3nx5z60jv494p6p5'); ); $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
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